Each Rose Fellow is expected to devote his or her full attention to the Fellowship, working the same hours and on the same vacation and holiday schedule as other employees of their sponsoring organization. A Fellow may not have any other paid employment or independent consulting work, unless prior written permission is given by the director of the Fellowship and an authorized representative of the partner organization.

The successful applicant must submit a written report of project results at the completion of the project to both The Garden Club of America and the Desert Botanical Garden.

16 2/3 percent ($6,417) of funds must be matched by the institution of higher education as the required 50 percent match of NSGO funds. Allocation of matching funds must be specified in the budget and may consist of up to one/half month's salary for the faculty advisor, waived tuition, equipment and supplies, and any other costs typically used as matching funds.

Funds may not be used for personnel expenses, travel to meetings, equipment or supplies for laboratory-based research, or overhead or indirect costs.

No employee or contractor of the Smithsonian Institution may hold a Smithsonian fellowship during the time of his/her employment or contract, nor may an award be offered to any person who has been employed by or under contract to the Institution in the previous year, without the prior approval of the Office of Fellowships.

Financial support, in addition to a Smithsonian fellowship, for such purposes as research travel and equipment may be received from other sources provided that no special demands are made upon the fellow's time.  Permission to receive additional stipend support must be requested in writing from the Office of Fellowships.

All funds provided under Smithsonian fellowships, including stipends and research and travel allowances, are subject to tax.

The fund does not cover salaries of investigators nor indirect costs.

Funding is restricted to expenses directly related to field research, laboratory research, and data analysis. Funds are not available for salary and/or fringe benefits of applicant, tuition, nonproject personnel, or travel to meetings. In addition, the grants program will NOT support indirect costs for institutional support.

Fellowships are prorated for appointments shorter than the full academic year. Dumbarton Oaks anticipates that sabbatical salary or funds from other sources may supplement awards, particularly to Fellows. Other grants may be held with the knowledge and permission of both the grantors and Dumbarton Oaks. Fellowships are not renewable and may not be extended.

Fellows' stipends are to support completion of their dissertations and are to be expended within one or two years and in accordance with the work plan provided by the candidate in his/her application. Fellows may not accept employment other than as described in the application, nor may they accept other awards providing duplicate benefits without the written permission of the Spencer Foundation.